Overview
Position Title: Administrative Specialist II
Company: City Of Dallas
Location: Dallas, Texas, US
Job Description:
The Administrative Specialist II performs intermediate to advanced level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.
Responsibilities:
- Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending
- Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
- Prepares, interprets, and disseminates information concerning agency programs and procedures.
- Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
- Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.
- Assists in the preparation of presentations for administrative hearings.
- Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.
- Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
- Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.
- Performs any and all other work as needed or assigned.
Requirements:
- High school diploma or GED.
- A bachelor’s degree in business, education or social science field plus two (2) years of the specified experience will meet the education and experience requirements.
- An associate’s degree in any field plus four (4) years of the specified experience will meet the education and experience requirements.
- A bachelor’s degree or higher in a non-specified field plus four (4) years of the required experience will meet the education and experience requirements.
- A master’s degree or higher in business, education or social science field will meet the education and experience requirement.
- Effective oral and written communication skills.
- MS Office or similar software skills.
- Ability to organize information, coordinate events/timelines and direct others.
- Six (6) years administrative support experience involving two (2) or more of the following:
- Accounts payable/receivable.
- Invoice reconciliation and payment.
- Correspondence/publication preparation.
- Procurement.
- Budget analysis/preparation.
- Contract administration.
- Policy/procedure development.
- Records management and/or report writing.
- Financial management experience.