Overview

Position Title: Administrative Specialist II

Company: City Of Dallas

Location: Dallas, Texas, US

Job Description:

The Administrative Specialist II performs intermediate to advanced level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.

Responsibilities:

  • Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending
  • Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
  • Prepares, interprets, and disseminates information concerning agency programs and procedures.
  • Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
  • Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.
  • Assists in the preparation of presentations for administrative hearings.
  • Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.
  • Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
  • Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.
  • Performs any and all other work as needed or assigned.

Requirements:

  • High school diploma or GED.
  • A bachelor’s degree in business, education or social science field plus two (2) years of the specified experience will meet the education and experience requirements.
  • An associate’s degree in any field plus four (4) years of the specified experience will meet the education and experience requirements.
  • A bachelor’s degree or higher in a non-specified field plus four (4) years of the required experience will meet the education and experience requirements.
  • A master’s degree or higher in business, education or social science field will meet the education and experience requirement.
  • Effective oral and written communication skills.
  • MS Office or similar software skills.
  • Ability to organize information, coordinate events/timelines and direct others.
  • Six (6) years administrative support experience involving two (2) or more of the following:
    • Accounts payable/receivable.
    • Invoice reconciliation and payment.
    • Correspondence/publication preparation.
    • Procurement.
    • Budget analysis/preparation.
    • Contract administration.
    • Policy/procedure development.
    • Records management and/or report writing.
    • Financial management experience.