Overview

Position Title: Assistant Director

Company: City Of Dallas

Location: Dallas, Texas, US

Job Description:

This position reports directly to the Chief of Police, and will oversee the Financial and Contract Management Division, Fleet Division, and the Quartermaster Unit.  This position has overall responsibility for managing the Police Department’s operating and grant budgets.

Responsibilities:

  • Works directly with the Police Chief to establish budget goals.
  • Coordinates structure and process as it relates to internal financial processes, ensuring that information that must be disseminated is done so through the proper channels.
  • Oversee the Financial and Contract Management Division, Fleet Division, and Quartermaster Unit, to ensure effectiveness and efficiency.
  • Establish and execute policy around financial matters to comply with City and State guidelines.
  • Plans, directs, organizes, and coordinates the activities of the Financial and Contract Management Division, Fleet Division, and Quartermaster Unit.
  • Serve as financial spokesperson on behalf of D.P.D. (when necessary) to provide communication to the City Manager’s Office and Budget Director’s Office regarding departmental functions and issues.
  • Strategize with Financial and Contract Management and Quartermaster Unit to ensure budgetary goals are maintained, and outside funding opportunities are identified through traditional and non-traditional outlets.
  • Collects, reviews, and presents outside funding opportunities information to the Chief of Police and Executive Command Staff.
  • Oversee coordination of annual budget preparation process.
  • Acts as a point of contact for City Manager’s Office and Budget Director’s Office on all financial matters.
  • Establishes and maintains diplomatic relations with City management, elected officials.
  • Prepares executive level financial briefings, correspondence and reports.

Requirements:

  • Strategic external and internal communication
  • Strategic financial and budget planning and implementation
  • Experience in budget preparation, with the ability to identify key talking points for executive staff
  • Ability to implement policy and procedure
  • Crisis management as it relates to budget strategies and methods.
  • Ability to foster and maintain relationships with traditional, non-traditional financial outlets, and stakeholders.
  • Knowledge of methods and techniques used in evaluating successful budget management regarding Police Department operations and issues
  • Understanding of law enforcement practices and procedures (preferred)
  • Understanding the use of all digital and social media outlets
  • Familiar with the principles and practices of supervision, training, and general administration
  • Understanding of current technology and trends in the profession
  • Knowledgeable in issues that directly affect D.P.D., to advise the Chief of best practices for addressing them as they relate to internal and external budget processes
  • Ability to plan, direct, organize, and coordinate the activities of the D.P.D.’s Financial and Contract Management Division, Fleet Division, and Quartermaster Unit providing communication to the members of the Police Department on departmental budget process and issues
  • Ability to formulate and implement procedures, standards, and guidelines for internal communication and policy around budget preparation and management
  • Supervise and train subordinate staff (should be included above)
  • Ability to effectively communicate orally and in writing at an above standard level
  • Interact with various groups of people in different City Departments
  • Ability to present a flexible and adaptable approach to individuals and work product
  • Willing to engage proactively with Department Command Staff
  • Deliver the D.P.D.’s budget message and vision to the members of the Department
  • Establish effective working relationships with management, employees, employee representatives and the public representing diverse cultures and backgrounds
  • Treat City employees, representatives of outside agencies and members of the public with courtesy and respect
  • Ability to communicate effectively with a variety of individuals representing diverse cultures and backgrounds and function calmly in situations which require a high degree of sensitivity, tact and diplomacy
  • Ability to establish and maintain an effective working relationship with all levels of management, city officials, vendors, other government agencies, other employees and the general public.
  • Ability to communicate effectively both orally and in writing with a wide variety of people.