Overview

Position Title: Zero Waste-Administrative Specialist I

Company: City Of Dallas

Location: Dallas, Texas, US

Job Description:

The Administrative Specialist I performs entry-level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.

Responsibilities:

  • Prepares, interprets, and disseminates information concerning departmental programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
  • Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
  • Assists in the development of administrative or technical policies and procedures for programs, department initiatives, or other projects.
  • Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
  • Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.
  • Assists in the preparation of presentations for administrative hearings.
  • Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.
  • May assist in the development of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
  • Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.
  • Performs any and all other work as needed or assigned.

Requirements:

  • 3-5 years of experience in solid waste/recycling/zero waste or program marketing and outreach,
  • An Associate’s degree and one year work experience,
  • Bachelor’s degree in business, management, statistics, or a related field
  • Knowledge of office practices and administrative procedures.
  • Knowledge of customer service techniques to resolve problems and issues.
  • Skill in standard office equipment and software.
  • Ability to implement administrative procedures and to evaluate their effectiveness.
  • Ability to coordinate, lead and train others.
  • Ability to interpret rules, regulations, policies, and procedures.
  • Communicating effectively verbally and in writing.
  • Establishing and maintaining strong working relationships.