Overview
Position Title: Zero Waste-Administrative Specialist I
Company: City Of Dallas
Location: Dallas, Texas, US
Job Description:
The Administrative Specialist I performs entry-level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.
Responsibilities:
- Prepares, interprets, and disseminates information concerning departmental programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
- Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
- Assists in the development of administrative or technical policies and procedures for programs, department initiatives, or other projects.
- Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
- Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.
- Assists in the preparation of presentations for administrative hearings.
- Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.
- May assist in the development of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
- Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.
- Performs any and all other work as needed or assigned.
Requirements:
- 3-5 years of experience in solid waste/recycling/zero waste or program marketing and outreach,
- An Associate’s degree and one year work experience,
- Bachelor’s degree in business, management, statistics, or a related field
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Knowledge of office practices and administrative procedures.
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Knowledge of customer service techniques to resolve problems and issues.
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Skill in standard office equipment and software.
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Ability to implement administrative procedures and to evaluate their effectiveness.
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Ability to coordinate, lead and train others.
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Ability to interpret rules, regulations, policies, and procedures.
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Communicating effectively verbally and in writing.
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Establishing and maintaining strong working relationships.