Overview

Position Title: CONSTABLE PRECINCT #1

Company: City Of El Paso County

Location: El Paso County, TX, US

Job Description:

The Administrative Specialist, Intermediate under general supervision provides clerical, administrative, and/or cashier support to a specific County office or department.  This designation is distinguished from the Administrative Specialist classification by greater work complexity and broader work activities.

Responsibilities:

  • Performs administrative and clerical tasks, including correspondence, report preparation; and other materials from rough draft or from source documents for review and signature; reads and reviews outgoing correspondence; performs data entry, may process billings; may receive payments; balances receipts with cash, credit cards, etc.; and processes mail;
  • May serve as the initial point of phone, email, or personal contact for participants, outside agencies, other county departments and the general public concerning inquiries or complaints about a specific program and/or its services; researches information; make appropriate referrals for assistance;
  • Maintains files and records; arranges and schedules meetings; prepares and distributes meeting agendas; may attend meetings and takes notes and/or minutes;
  • Gathers, organizes, and summarizes information for special projects; prepares various routine and complex reports, tables, graphs and statistical summaries;
  • Trains on processes;
  • Establishes and maintains files and records;
  • May perform calendaring activities; plans, schedules and coordinates special events;
  • Schedules document archive and document disposal;
  • Reports any equipment maintenance needs for appropriate action;
  • As directed orders and maintains supplies; keeps inventories;
  • Maintains confidentiality;
  • Performs mail runs to County’s mail room and delivers correspondence to various departments as needed;
  • Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;
  • Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and
  • Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.
  • Performs such other related duties as may be assigned.
  • Maintains a safe and healthy work place environment.
  • May be required to travel to satellite branches when assigned or at times, on very short notification.
  • As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.

Requirements:

  • Associates Certificate in Business or related field with two (2) years of administrative/staff support experience. Depending on area assigned:  cashier experience, public relations or communications experience
  • Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
  • May require Deputy Clerk deputizing; may require AOP certification;
  • May require or obtain by date of hire a valid driver’s license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.